November 2015 HR Newsletter

nov.newsletter2015

Time to clear out Halloween’s cobwebs and prepare for the upcoming holiday season. November is a month for thanksgiving, and showing your employees gratitude can go a long way. Employees invest their time into your organization, so it’s important to invest in your employees. This month we’ll look at the benefits of a 401(k) program and some ways to motivate millennials.

Featured Article: Motivating Millennials

Millennials are now the largest segment of workers in the United States, and in five years, they’ll make up nearly half of the workforce. Now’s the time to learn about this young, diverse demographic and find effective ways to motivate them.

Who Are the Millennials?
The group includes those born sometime between the early 1980s and the early 2000s. Generally speaking, they’re an optimistic bunch, self-driven and achievement-oriented. Think Lena Dunham and LeBron James. Facebook co-founder Mark Zuckerberg is a millennial, as are the co-founders of Dropbox, Airbnb, Stripe, and Blue Apron.

No generalization will accurately describe everyone, but millennials tend to prefer professional development over high pay, coaching over managing, collaboration over isolation. They want to be a part of something big, but they also want a life outside of work.

Tech is their world, and they’re naturally suited to it. The older millennials were entering pre-school when the Nintendo Entertainment System first hit the shelves. Some millennials weren’t even born yet when cell phones first became widely popular!

Sure, millennials love their selfies, but they also like to witness what others are doing. They plug into social media to see as much as to share. Digital solidarity is still solidarity. And, besides, millennials grew up learning to work together with others—in school, at camps, in sports and band. They may prefer texting to talking, but they’re all about team-building.

With these common characteristics in mind, let’s look at some effective ways to motivate millennials. Just remember that your millennial employees may not conform to these traits, and that’s okay. Useful as generalizations may be, they’re no substitute for getting to know your individual employees.

In What Ways Can You Motivate Millennials?
First, have a discussion with your employees about what’s happening in the company, where it’s going, and what their place is within it. Ask them about where they see the company going and how they’d like to contribute to its success. Let this discussion be the basis for an action plan. If millennials feel involved, they’ll be committed. If they sense they don’t belong, they’ll go elsewhere.

Second, challenge them to grow, not only by addressing their limitations, but also and especially by coaching them on their strengths. Having less knowledge and experience than others in the workforce, millennials haven’t had as much chance to develop their talents and perfect their skills. They want that chance. Give it to them. You and they will benefit from the fruit of their labor, even if they eventually take their skills elsewhere.

Third, make smart use of technology. Consider having an internal social media platform where employees can communicate with one another and with you. It can be a space for conducting business, sharing ideas, and even socializing. Encourage your millennials to take the lead in using this technology to build community in the office. It’s their world, after all!

Finally, allow millennials the space to innovate, take risks, make mistakes, and succeed in your company. For them, success isn’t only something to work towards over the course of a long career, not in a world where college roommates create the most successful social networking site or where a young blockbuster star like Jennifer Lawrence wins the film industry’s most coveted award. Millennials in your organization are most likely short on cash and buried under student loan debt—but they want to make a meaningful difference now. If you get them involved, grant them the freedom to be themselves, and recognize their achievements, you’ll find your organization thriving and ready to take on the future.

HR Alert: Home Care Final Rule Update
As of October 13, the Department of Labor’s (DOL) Home Care Final Rule is in effect.

The Home Care Final Rule, which greatly narrows the home health care and companionship services exemption under the federal Fair Labor Standards Act (FLSA), was slated to go into effect in January 2015. In late December 2014, however, a federal judge struck down its two main provisions, thus delaying its implementation. The DOL appealed, and the Court of Appeals ruled in their favor. Most recently, the Supreme Court announced that it wouldn’t hear the further appeal of the case, which cleared the way for the rule to proceed.

The Final Rule will make almost two million home care workers who were previously classified as exempt eligible for minimum wage and overtime under the FLSA. In addition to narrowing the definition of “companionship services” for the exemption, third party employers of direct care workers are no longer permitted to claim the exemption for companionship services or live-in domestic service employees; their employees will have to be paid minimum wages and overtime even if the services rendered would otherwise meet the home care criteria for exemption.

While the official effective date was October 13, the DOL won’t begin enforcement of the rule until November 12, and then only with limited and targeted prosecutions. Full enforcement will begin January 1, 2016.

In the meantime, however, employees can still make their own wage claims, so we recommend working toward compliance as quickly as possible. Home care companies should review their policies to ensure their employees are paid at least minimum wage and any applicable overtime.

HR Tip of the Month:

Just because an employee has given you permission to deduct money from their paycheck doesn’t mean you should. Many states require the permission be in writing and specific to the particular deduction, and some states limit what items you can deduct for (e.g. no uniform deductions in California). But even if a deduction is otherwise acceptable, if it causes an employee’s pay to fall below minimum wage, it violates the FLSA. Moral of the story? When making wage deductions, tread carefully to ensure you’re following both state and federal requirements.

Calendar Looking Ahead:

November Month: Native American Heritage Month

November 11: Veteran’s Day

November 26: Thanksgiving

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